Executive Assistant – StaffMax

Due to internal advancement, this Executive Assistant role has become available
Possible Hours: 9-3pm daily or 10-2pm

Part-time leading to Full-time

Responsibilities:
• Responsible for handling the company’s share transactions with the direction of the CEO,
• Takes care of key corporate documents and records for the CEO, liaising with auditors, lawyers, tax advisers, bankers, and shareholders,
• Build relationships crucial to the success of the organization, and manages a variant of special projects,
• Handles multiple priorities with a focus on the CEO’s priorities at the forefront,
• Acts as CEOs professional and private support, ready to solve any possible task,
• Maintains strict confidentiality of the company, its products, formulations and processes along with the personal info of the CEO,
• Travels with the CEO and interact with clients, vendors, social events, seminars, workshops, conventions and participates to the various company meetings,
• Responsible for all forms of the CEO’s communication such as letters, personal correspondence, emails, faxes, mailings, couriers and other tasks,
• Takes care of administrative tasks such as filing documents, making copies, maintaining files and record keeping, prepare and remit payments, reconcile credit card statements, prepare expense reports for reimbursement.

Qualifications:
• Profound knowledge of office management systems and procedures,
• 5+ years of experience in a business environment,
• Experience utilizing an Accounting Software and great command of MS Office tools,
• Being professional, confident, communicative, data-driven and analytical,
• Able to perform and prioritize multiple tasks seamlessly, demonstrates initiative, follow-through, and problem-solving personality.

Please contact Marnie.tod@staffmax.ca